Development Administrative Assistant in Boston, MA at Mill Creek Residential Trust, LLC

Date Posted: 11/24/2020

Job Snapshot

  • Employee Type:
  • Location:
    Boston, MA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Welcome to Mill Creek!  We’re glad you’re here!  At Mill Creek Residential, we believe that every associate is imperative to the success of our organization.  We believe in embracing our core values and in the power of People, Places and Relationships.

The Executive Administrative Assistant’s / Office Manager’s position is responsible for the overall function and operations of an assigned office which includes the reception area, ordering and maintaining supplies and office equipment, processing invoices, maintaining financial and confidential records and other various services.  Responsibilities also include working directly with MCRT Executives by completing high-level confidential special projects, coordinating travel arrangements, setting appointments and arranging meetings, as well as, preparing, organizing and distributing materials.

Essential Duties & Responsibilities

  • Responsible for organizing and expediting workflow for the Executive’s office.
  • Handles special projects (some are confidential) assigned by the Executive and ensures completion timely and accurately.
  • Confidentially maintains the Executive’s calendar, appointments, travel arrangements and files.
  • Plans meetings, conferences, and other various functions and activities.
  • Prepares materials for meetings and ensures they are accurate and organized.
  • Responsible for the office day-to-day operations
  • Responsible for purchasing office supplies and maintaining office equipment.
  • Approves and processes invoices to ensure timely and accurate payment.
  • Creates and maintains contract files and legal documents pertaining to projects
  • Coordinates various employee activities.
  • Handles communication between other offices and National Offices.
  • Prepares and sends correspondence, memos and emails for the Executive.
  • Approves and processes invoices and expense reports and maintains organized records.
  • Compiles and distributes weekly/monthly reports.
  • May participate in ad hoc market research and monitoring activities
  • Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.
  • Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.

Education and/or Experience

  • Bachelor’s degree in Business, Management or related real estate field is preferred, but not required.
  • Minimum five years office administration and management experience supporting Senior Management is required for this position.

About the Benefits of joining the Mill Creek Team

  • Competitive compensation
  • Comprehensive medical, dental and vision
  • Employer sponsored short and long term disability, Life and ADD insurance
  • 401k with employer matching
  • Paid time off benefits: Vacation, Sick, Holidays

Mill Creek is an Equal Opportunity Employer

Are you ready to contribute to the success of Mill Creek Residential?  If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!